Secretary To Sales Director

Talavera Building, Jakarta
Close 2018-12-31
Job Level : Coordinator

Job Purpose :

Responsible for supporting Sales Director. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Responsibilities :

  • Managing correspondence, queries, scheduling, delivery, phone calls in proper way with business relations
  • Set up and maintain all sales contract into the electronic filing systems (Contract Management System) for records
  • Assisting Sales Director’s time management/agenda in day to day activities
  • Preparing & carrying out the necessary documents ( correspondence, filling, administration, expenses claim)
  • Arrange conferences, meetings, and travel reservations for Sales Director
  • Schedule and confirm appointments for clients, customers, or sales team
  • Manage projects and contribute to committee and team work
  • Budgeting, event arrangement, accommodation handling, travel arrangement, evaluation
  • Handling sales export order and payment promptly
  • Following up QAP accordingly by getting approval, budget allocation, PR creation, PO compilation
  • Supporting any operational matter (ad hoc)

Requirements :

  • Min. D3 graduate from Secretary or Communication
  • Fluent in English both Oral and written
  • Have min. 2 years’ experience in secretary